APPLICATIONS ARE CURRENTLY CLOSED

[APPLICATIONS CURRENTLY CLOSED]

APRIL 2025 JOB POSTING FOR ALICIA JO RABINS PROJECTS:

ASSISTANT / “ADMIN FAIRY”

Musician, writer and feminist Jewish educator Alicia Jo Rabins is hiring for a part-time, ongoing, remote project assistant to support and manage her creative and educational work, including Girls in Trouble. Please feel free to share this posting!

Start date: Between May 1-May 15 2025. Accepting applications immediately through May 1 (details at bottom of page). 

About the position:

4 hours a week guaranteed, with potential for more hours some weeks if desired. Compensation is $25-30 an hour depending on experience. Must be available to post on social media at designated times, or use scheduler. Must be available for 30 minute meetings every 1-2 weeks on zoom, and occasional check-in by text and phone calls.

Alicia is based in Portland, Oregon; remote work is fine, as long as you are able to schedule occasional meetings at mutually agreed-on times between the hours of 10-4 Pacific / 1-7 Eastern. Other than meetings, work will mostly be on your own time; work hours are entirely flexible within each week as long as mutually agreed on deadlines are met, except for scheduled meetings.

Tasks (as needed):

• Every other week 30-minute meeting on Zoom with Alicia (to be mutually scheduled on any weekday, after 10 am PT/1 pm ET)

• Familiarize yourself with ongoing processes from previous assistant’s description

• Research and write content for social media posts

• Create and schedule social media posts across multiple platforms (FB, Instagram, possibly TikTok) 

• Research hashtags for social posts and other best practices ongoingly

• Simple video and image editing (create simple graphics, trim, resize, polish, create video clips, etc.) 

• Flyer design (on Canva)

• Create promotions for events & launches, report back on success of promotions so that we can continually adapt strategy

• Oversee marketing schedule for my performances and workshops

• Communicate with grant administrators, show bookers, and other professionals

• Attend and provide tech support for occasional online workshops and classes 

• Help format, copy-edit and link-check email newsletters

• Schedule and organize tasks to plan ahead, both for yourself and Alicia

• Find aligned media to amplify our message/PR outreach under my guidance

• Marketing: includes networking with bloggers, podcasters, journalists etc., reaching out via social media and email to make connections and promote Alicia’s work.

Required core competencies for position:

• Complete tasks on time and well

• Proactively communicate with me when there is a barrier to your successful completion of tasks so Alicia can support you

• Problem solving ability; able to make small decisions and not need hand-holding to complete tasks well 

• Great communicator with people you don’t know as well as those you do

• Excellent writing skills

• Detail-oriented and patient

• Confident, creative problem-solving

• Organized scheduler and ability to keep to that schedule

• Able to do all work by (agreed-upon) deadline 

• Have experience posting regularly on social media and ability to post (Facebook/Instagram/ideally TikTok but can be flexible about that)

• Willingness & ability to follow evolving trends for each social media platform to keep our strategy current 

• Ability to learn and use new technology

• Direct and honest communication 

• Open to both giving and receiving feedback to/from Alicia to improve our work together and our communication (i.e. must be able to accept kindly worded feedback from Alicia without defensiveness, and confident to share feedback with Alicia)

• Basic knowledge of Jewish holidays, calendar and Jewish practices (or willingness to learn) - you do not need to be Jewish

• Able to create systems and schedules for yourself that supports the work being done (in collaboration with Alicia and also taking the initiative to do so on your own)

Current systems used:

• Squarespace (multiple websites + mailing list)

• Google Docs, Google Forms, Google Sheets, Gmail

• Canva

• Youtube

• Vimeo

• Facebook, Instagram

• TikTok (sometimes)

• LinkedIn

• Google Calendar

• Word, Excel

• Zoom

This position has the potential to grow as Alicia’s business grows.

Not required, but ideal: 

• You are interested in graphic design: Illustrator, Photoshop, InDesign (but must be comfortable in Canva as well because this is what Alicia uses)

• You have Jewish education experience and would enjoy assisting with class preparation or syllabus/curriculum creation

• You’re skilled in branding + marketing and are interested in taking on larger decision making in that area

• You have an awesome understanding of ecommerce and small business marketing

• You are interested in the connection between art, ritual and commerce/sustenance

This Position Would Not be a Good Fit for You if:

• You are stronger in coming up with ideas, creating and relating than you are in execution and mastering the details (this is an admin position supporting art, not the other way around)

• You have ongoing life circumstances that make you unable to complete tasks on time 

• You struggle with learning new technology and systems 

• Rather than being proactive in communicating, you hide out when struggling with a task or if you are unable to complete a deadline.

Position details:

This is not an employee position, it is an hourly contract position (no benefits). You will be issued a 1099 at the end of the year and will be responsible for your own reporting/taxes. 

Work will begin with a one month test period to make sure we are a good match, at which point we will sign a contract for ongoing hourly support if we mutually agree.

If we sign an ongoing contract after the test period, either you or Alicia can give two weeks’ notice to cancel, although one month’s notice is preferred in both directions.

Note: This is an ongoing position & the ideal candidate will be interested in this position for the long term. 

Application process:

Please send an email to: aliciajorabins.projects@gmail.com with “Application” in the subject line. Tell me about your strengths and interests in the position, any questions, any other relevant information, and attach a resume. If we advance to the next round I will request phone calls with two references.